Chief Ouray Gun Club
Meeting Minutes – REGULAR Meeting
10/18/11 6:30 pm
Location: St. John’s Episcopal Church, Ouray
Meeting called to order at 6:30pm
Regular club officers present Bob Morss, Dave Coleman, Gayle Buske, Bob Cole, Mike Ardoin, Mike Fedel
Not present: Sue Williamson
General members present: Jim Buske, Barbara Cole, Stuart Middleton-White, Phil Passopuloo
Non members present: None
Minutes: Minutes from 9/20/11 were approved with no changes.
President’s report by Bob Morss – gun show went smoothly
Treasurer’s report by Sue Williamson – submitted by proxy – Current balance is $7,305.39.
Bills: $400 to Best Western for food for gun show (approved unanimously)
$429 to Dick Frantz for organizing the gun show (approved unanimously)
Income: $80 from Gayle for range fees for recent classes
$150 funds returned from Lockton Risk for overpayment of insurance premium
$2,804.14 from the Women on Target account
Balance after these expenses/deposits will be approximately $9,510.53
President’s note: gun club has not had that much money in its coughers in over 20 years. We need to plan carefully how the money will be spent.
Treasurer’s report was accepted with no corrections.
Reports of committees
Gun Show Committee Report (Gayle, Bob, Mike A, Jim, Dave)
a. $1,071 approx profit - $112 of that is tables sales for next year, $135 is new memberships. Actual profit for this year then is about $824. Last year’s profit was $1,686
b. Dick Frantz fee is $429.00. He refused to accept payment for door fees this year, giving us a slight break
c. Foot traffic for Saturday was 217 (down from 381 last year). Sunday foot traffic was 42 (down from 116 last year)
d. 4H hall is reserved for next year – set up on Oct 5, show on Oct 6 and 7
e. Need to start planning earlier for 2012 show
f. Need more help before the show – people in charge of the following areas: advertising, FB/Twit, gathering dealer info for mailing list, someone in charge of dealers, food, etc.
g. MUST increase foot traffic or our vendors won’t come back
Gun show report was accepted
Membership Committee Report (Bob, Dave, Gayle, Jim, Mike A)
The Membership Committee has not met so there was nothing to report.
Goals Committee Report (Bob, Gayle, Mike A, Mike F, Jim)
The Goals Committee has not met so there was nothing to report.
Women On Target Committee Report (Gayle B, Mike A, Bob C, Bob M, Jim B, Gail J, Lisa D, Barbara C, Dave C, John Y)
1) The NRA has had some budget cuts. There will be changes to next year’s program. They are as follows (were read by Gayle during the meeting):
a. Souvenir Bags and items will be limited to a maximum of 50 participants per clinic. This will allow us to continue to grow the program at the present rate of 10% to 20% per year and have material available for all of the clinics. You will still have the option to purchase additional souvenir bags as well as other items for your participants from the NRA Program Materials Center as you have in the past.
b. We strongly encourage you to have your club submit an NRA Foundation Grant Application to offset the cost of the additional material and to support your Instructional Shooting Clinic in other ways. Go to www.nrawomen.org and click on the “Request Grant Money” link. As a reminder (or in case you don’t know), half of all the net proceeds raised each year by your local Friends of NRA Banquets are reserved to fund grant applications within the state where the money was raised. Use the link above for complete information on the grant request process, timelines and the name of your NRA Field Representative. Be sure to get your application in quickly since submission deadlines are just around the corner.
c. Clinic Material requests (Souvenir Bag Order Forms) for 2012 will be shipped on a first-come, first-served basis. Souvenir items are discretionary and based on available inventory. We are no longer supplying eye and ear protection for the participants. Please discard any older registration and order forms you may already have. All of the new Clinic forms can be downloaded from our website at http://www.nrahq.org/women/isc/benefits.asp#download
d. WE WILL NO LONGER SHIP CLINIC MATERIAL FOR THE ENTIRE YEAR AT ONE TIME. Clinic Reports must be completed and returned to NRA Headquarters Instructional Shooting Clinic Coordinator following each event before material for additional clinics can be shipped. The interactive forms have made it very easy for you to fill them out in Acrobat Reader, save them to your computer for your records and attach them to an email to email@example.com .
e. The Women On Target® Staff Vests are no longer available and there are currently no plans to replace them. We will supply hats and clinic staff rockers for volunteer staff. These are not to be given to participants. If they are still in good condition, we ask that returning staff please reuse the staff hats in order to help us save additional funds.
f. A Women On Target® Banner will be supplied to clubs that are conducting their first Women On Target7 Clinic. They are also available for purchase from the NRA Program Materials Center if you would like additional banners for your club or event.
WOT report was accepted
Special Shoot Committee Report (Bob Morss, Bob Cole, Barbara Cole, Jim, Mike F, Mike A)
1. Mini Top Shot shoot was approved unanimously. First meeting is November 4 at 5:30 pm
2. Mini Top Shot will be kept secret so as not to give away the contests ahead of time
a. Whomever is on committee and helps set up and design the shoot cannot compete
b. Allow only 50 shooters and charge a $100 entry fee
c. Final winner gets half the entry fees we take
d. Spring may be a good time to do this type of shoot
a. Update on building at range – there is no update
b. Remington 1187 update: old one shipped back to manufacturer, new one received. No additional cost to the gun club for the switch
1. Should put together a list of the gun club’s accomplishments and send a letter out to inactive
Pending to-do items
1) Special Shoot Committee – mini Top Shot
2) Sign in box at range (when we can)
3) Finish rifle station (when we can) $1,500 approved for this at the 9/20/11 meeting
4) 501(c)3 filing (winter)
5) SOP revisions (winter)
a. Muzzle down
6) Revise bylaws (winter)
7) Ask Robert Burns to change our addresses with the state to PO Box 1402 and 21758 Hwy 550 (when he can)
8) E&O insurance (winter)
9) Post lane rules on each lane at range (when we can)
10) Mark the club range with ribbon of some kind on the fence posts by the road
Adjournment: Meeting was adjourned at 7:40pm.
Gayle Buske, Secretary
In : Minutes